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Secure Destruction Protecting information at the end of its lifecycle.
Looking beyond mere compliance
There is more to consider than the Privacy Act when it comes to destroying information. The White Paper 'Beyond Compliance: How secure destruction helps Australian businesses to protect their competitive advantage, prevent fraud ...' has more information.
Taking the hard work out of document shredding...
The need to destroy information
Since the introduction of The Privacy Act which has affected so many Australian businesses since December 2002, there has been a legal requirement to destroy personal information. According to the Act, an organisation “...must take reasonable steps to protect the personal information it holds from misuse and loss...” and “...must take reasonable steps to destroy or permanently de-identify personal information if it is no longer needed...”
Apart from the obvious personal information that an organisation may hold like names, addresses, telephone numbers, credit card information or medical records that is definitely covered by the Privacy Act, organisations produce large quantities of commercially sensitive material like quotes, misprinted invoices, drawings, discarded emails and faxes that contain information that could be very damaging to the company and its stakeholders if it fell into the wrong hands. The risk posed by Industrial espionage, 'skip diving' (where someone raids the rubbish bins) and fraud that mishandled information disposal can be minimised by a secure destruction program.
Document Management Solutions helps businesses comply with the Privacy Act and minimise the risk posed by commercially sensitive information by providing a secure destruction service for offices.
Secure Destruction service
Retention scheduling
When stored records reach the end of their life, you want to get them destroyed as quickly as possible so you don’t keep paying unnecessary storage. In addition to this, you need to know that they are destroyed in a secure manner. DMS does this by:
- Helping you set up retention schedules and recording destruction dates when the records first enter our facility.
- Using our system to notify us when the records are to be destroyed. We can then contact you and arrange for them to be destroyed.
- Securely destroying expired records and making the waste available for re-cycling.
- You will have proof of the destruction in the form of a destruction certificate and we'll always get written authority from you before we destroy any barcoded material.
We'll quite often find that archives have no destruction date at all. We can help with the process of sentencing these records to destruction at the right time. We'll work with you to develop destruction dates for the various kinds of records you store and record destruction dates into our database so we can notify you when it's time to destroy them.