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Security & confidentiality
Document Management Solutions understands the sensitive and confidential nature of the information contained in medical records. We take the necessary precautions to ensure that the privacy and security of medical records in our care is un compromised. More…
Online access
We will customise our online records management system to provide fast and easy access to patient information, as well as providing training for your staff on how to use the system. More…
Confidential destruction
Document Management Solutions can provide secure, lockable destruction bins to collect sensitive information from your administration offices. Once full, we collect the bins and securely shred the contents. More…
Medical and Healthcare Helping the Medical profession manage information better.
Is managing medical records becoming a pain?
A unique set of challenges...
The Healthcare industry faces numerous challenges with the management of patient medical records. With seemingly less and less staff time available to manage patient files, along with the diminishment of available space as file numbers increase, the task of organising and quickly accessing patient information can become increasingly difficult. This can lead to frustration, untidiness and reduced productivity.
Document Management Solutions understands that managing medical records is different to the process of archiving general business records. Individual patient files need to be accurately tracked and delivered in a hurry if required. We help the Healthcare industry manage information by:
- Assisting with the cull of inactive patient files to free up space and reduce the administrative burden. We can co-ordinate the entire process, from removing the records from shelves to migration to offsite storage.
- Providing a secure storage environment for medical records.
- Providing a retrieval and delivery service to get required records back to you. We have a next day, same day or 2 hour and 1 hour rush service so you'll always have the files on time.
- Barcode every medical record. This provides an accurate audit trail of the location and movement of files. When we barcode the record, we can record detailed information in our database; from the MRN to the patient's date of birth, release date and name if required.
- Making our database available to you through our Online Records Management System. You will be able to search and retrieve files using the information we recorded when we indexed the file to its barcode.
- Providing secure destruction of obsolete records.
We understand that every Healthcare facility operates slightly differently. After consultation with you on how you do things, we can customise our Online System to suit your individual requirements. Your staff will be able to quickly find and order files to be retrieved and delivered, as well as having instant access to information about the status and location of records.
From thousands of records to hundreds of thousands, active or inactive, we can help you to implement a cost effective, time and space saving answer to your medical record management needs.