Fully customised Online access
At Document Management Solutions, we take a holistic approach to helping our clients. As part of this approach, we assess every client's unique requirements and customise our online access system to ensure that searches produce relevant records, reports provide relevant information and ordering services is easy. More…
Confidentiality and security
Document Management Solutions understands the sensitive and confidential nature of the information contained in records. We take the necessary precautions to ensure that the privacy and security of records in our care is un compromised. More…
Need archiving boxes?
We can supply quality archiving materials at prices lower than you expect. More
Document storage More than just storing archive boxes on shelves.
A managed records storage solution
How we help business efficiently store archives
Document Management Solutions storage service for business documents and records is much more than simply placing archives into a spot in a warehouse and forgetting about them - what we offer business is a cost effective way to manage the whole life cycle of information.
Storage of business records is a large part of what we do and the benefits to business include:
- Better use of office space and storage areas. Because we use high density shelving and extend this shelving as high as practicable, we are able to store documents at a cost much lower than prime office space or even office storage areas like cordoned off car park areas.
- Less clutter. Removing documents from office areas makes for more ordered and much tidier offices.
- A barcoding system. By barcoding items that enter our facility for storage, we are able to accurately track the location and movement of all documents & records under our management. For more information about our records tracking technology, click here.
But the greater benefits lie in the outsourcing of the entire management process. As organisations grow, the tasks of migrating archives to storage, retrieving needed documents from archives, implementing retention policies then removing expired records for destruction can become quite a burden. Staff have to be found to move the often heavy boxes around which can create OH&S problems. The time spent by staff looking after the records management process can often be put to better use. So as well as secure offsite barcoded records storage, Document Management Solutions provides:
- A pickup service for new lodgments to keep office space clear of archives and a retrieval and delivery service for needed records. More…
- File indexing capabilities to track individual files as part of our industry solutions. More…
- Lockable destruction bins to manage the disposal of sensitive material in offices. More…
- Retention scheduling and destruction of expired archives lodged at our facility. More…
Putting order into archiving
We have found that outsourcing an organisation's records management task frequently brings levels of order and tidiness never before seen in the company's records, making compliance with record keeping regulations easy.